NAF World Headquarters

NAF World Cup - World Cup V - Q & A

Rabid_Bogscum - Sep 08, 2021 - 06:31 PM
Post subject: World Cup V - Q & A

This Post is for potential organizers to raise any questions they may have leading up to submitting a bid for the NAF World Cup V.

I have included the the Bid Process document below:

Dear Members,

It is time to start the process for selecting the site of the next NAF World Cup, to be held in 2023.

This document is to instruct organizers in creating a bid and to explain to the community what the process will be. This document contains the following:

Submission
When
Timelines
Voters
Proposal
a. Technical
b. Economic
Selection Process.

Submission
a. Countries or communities submitting a bid should send them directly to the NAF President via PM or email (president@thenaf.net). Submissions should be in Word or PDF and must be in English.
When
a. The World Cup should be planned for September 2023, or as near to this as can be reasonably scheduled for each community.
b. Each bid will need to include a contingency plan, with dates, to accommodate a setback due to the pandemic (or other emergent situation), possibly for Spring 2024.
Timeline
a. 9 September 2021: bid process announced. A Q&A thread will be created to give potential organizers a chance to ask questions. Questions sent directly to members of the selection or NAF committees will not be answered, as all information needs to be available to all bidders.
b. 6 February 2022: bids due; selection committee begins discussion within a private forum.
c. 6 March 2022: voting starts
d. 13 March 2022: voting ends; winning bid announced.
e. 14 March–15 June 2022: NAF and World Cup Organization prepares business plan and timelines for subscription to the World Cup.
Voters
a. The voters consist of 65 representatives of the worldwide NAF community, representing the nations with the most NAF members as well as 5 emerging hubs. These voters were selected by the National Tournament Organizers of their respective nations.
Proposal
a. The proposal must be divided into two separate documents:
i. Technical proposal
ii. Economic planb. The Technical proposal must include the following sections.
i. The city
1. Detailed description of the hosting city. Any special arrangements you have made with city leaders. Items of interest in and around the city, including ease of access for foreign attendees. Include entertainment options for families during tournament hours, as well as options for evening/outside of game times.
ii. The venue
1. Description of the venue and why it will be a suitable place for the World Cup.
2. Maximum number of players the venue is able to accommodate. There is no mandatory minimum capacity, but for context previous World Cups had attendance of 273 (England, 2007), 480 (Netherlands, 2011), 992 (Italy, 2015), 1432 (Austria, 2019).
3. Layout plan showing table layout, catering space, and booth/vendor space.
4. Include any spaces available to the tournament players and NAF/WC committee members (restrooms, meeting spaces, etc.).
iii. Dates
1. The specific dates you are proposing for the event.
iv. Schedule
1. Proposed schedule for all rounds and other events (check-in, meals, etc.) per day.
v. Transportation
1. Detailed options for getting to the city and the venue. Include detailed plans for people inside and outside of your country. Plane schedules/airports, trains, buses, etc.
vi. Accommodation
1. Detailed options for accommodation (hotels, rentals, Airbnb) at various cost points.
vii. Meals
1. Lunch: in the venue. Include menu options, with beverages. Bidders are encouraged to have several options to accommodate dietary restrictions.
2. Dinner: possible restaurants, with costs and hours available.
viii. Staff
1. Organization (with Blood Bowl curriculum) and volunteers
2. Overview of member responsibilities
3. Past performance: other tournaments run by this team; other events similar in size and scope.
ix. Referees
1. Number proposed (at least 1 for every 120 players) and benefits for their participation at the tournament.
x. Web/APP
1. Detailed description of the system that will be used to manage the tournament. Does it exist already? If not, schedule for development. Costs for development/running it during the event. If it already exists, where was it used before? How many games has it run before at one tournament? Risks and mitigations to these risks.
xi. Reserves
1. Players and squads to cover unexpected events, how to avoid too many defections and handle refunds.
xii. Attendance
1. How many players are likely to attend your event, with reasoning.
xiii. Gadgets
1. Proposal
xiv. Awards
1. Proposal for prizes for at least the following:
a. Winning team
b. Runner up
c. Third place
d. Best individual player.
xv. Miscellany
1. Marketing
2. Special guests
3. Entertainment
4. Other
xvi. Languages
1. Plan to make materials available in English, French, German, Italian, and Spanish languages.
xvii. Plan B
1. Plan for delays due to the pandemic. Contingency plans, including agreements with venues, hotels, etc.
c. The Economic plan must include the following.
i. All-inclusive cost for participants, broken down by item
ii. Business plan, including;

Venue costs (with possible services, i.e., booths)
Lunch costs
Gadget costs
Awards costs
Referee costs
Administration costs (professionals, bank)
Possible transfers from the city to the venue and vice versa
Legal form of the organization committee
Possible profits for exhibitors
Possible profits for sponsors
Possible profits for bar
Budget contingencies
In the event of a budget shortfall, financial assistance from the NAF will NOT be available. Bids are strongly recommended to build contingency through additional ticket cost so bidding teams are not faced with personal liability. If this means there are cash reserves at the event, the NAF is sure that bidding team will come up fun ways to redistribute this.
Plan for budget oversight and responsible committee member with assistant/backup identified.6. Selection Process
a. Voters will be given detailed instructions regarding the selection process. Bids must be complete and include all items listed above. Any bid that does not include all items above will be considered non-compliant and will not be considered. The voters will be instructed to consider cost, ease of access for participants/travelers, risk, and the overall completeness of the plans.

NAF commitments

Number of matches: 9 (3 on Friday, 3 on Saturday, 3 on Sunday)
Create (or approve) the Tournament Rules
Confirm/Modify gadget proposal
The proposal cost for participants will be checked with NAF (Tournament Director or his delegate), in order to verify that Business Plan consider everything and possible unexpected events. Moreover, NAF can include some cost (i.e., the NAF inscription or renewal), or other possible costs due to work to check the economics.
Any significant changes to the business plan outlined in a winning bid MUST be approved by the NAF Committee; otherwise the organizers run the risk of losing sanctioning and support.
IMPORTANT NOTE: This document can be updated in the following months should new information emerge.

mohgreen - Sep 09, 2021 - 04:11 PM
Post subject: RE: World Cup V - Q & A

So, this is more a general question than a specific "How Many Bids Yet?!?!?!"

But I have seen on FB there's at least a Group for a bid from Lyon France. Is anyone else thinking of hosting?

Tojurub - Sep 10, 2021 - 01:56 AM
Post subject: RE: World Cup V - Q & A

not a question, but an offer: After WC4 I wrote a Lessons Learned document. I have given it already to two possible bidders, but if any other group thinking about submitting a bid, please PM me if you want it as well

obsidian - Sep 13, 2021 - 01:25 PM
Post subject: RE: World Cup V - Q & A

Hello,

first question.

"a. The World Cup should be planned for September 2023, or as near to this as can be reasonably scheduled for each community."

According to the fact that, for previous world cup the allowed period of time was "in September – November", is there a reason I ignore to limit it to september ?

On our side, we have discussed with multiple partners and found a date that we are ready to defend, but I would like to know if there is a reason I am missing.

Thanks a lot,
Thomas / Obsidian

grant85 - Sep 15, 2021 - 09:05 AM
Post subject: RE: World Cup V - Q & A

Agreed Obsidian. September being the start of the school year for many students and families seems a bit strange to me as well.

andrea_parrella - Sep 26, 2021 - 01:50 PM
Post subject: Re: RE: World Cup V - Q & A

Tojurub wrote:

Good idea, can you send me?
It can be used as a good document for FAQ.

Thanks!

andrea_parrella - Sep 26, 2021 - 01:54 PM
Post subject: Re: RE: World Cup V - Q & A

obsidian wrote:

Not mandatory (or as near to this as can be reasonably scheduled for each community).

But I think that we don't know as tha pandemic work in next two years.
The experience of this pandemic said us that can be a better month.

Best regards,
Andrea

obsidian - Sep 27, 2021 - 02:54 AM
Post subject: RE: Re: RE: World Cup V - Q & A

Thnaks for the answer ! Smile

Tojurub - Sep 28, 2021 - 07:14 AM
Post subject: Re: RE: World Cup V - Q & A

andrea_parrella wrote:

Tojurub wrote:

Good idea, can you send me?
It can be used as a good document for FAQ.

Thanks!

Sent to Rabid_Bogscum and you

mohgreen - Oct 18, 2021 - 09:34 AM
Post subject: RE: Re: RE: World Cup V - Q & A

Any more groups announce a bid aside from Lyon?

Gaixo - Dec 24, 2021 - 08:14 AM
Post subject: Re: RE: Re: RE: World Cup V - Q & A

mohgreen wrote:

Any more groups announce a bid aside from Lyon?

Public campaigns were completely unheard of prior to Lyon's. So no, they haven't.

obsidian - Jan 07, 2022 - 02:55 AM
Post subject: Re: RE: Re: RE: World Cup V - Q & A

Gaixo wrote:

Public campaigns were completely unheard of prior to Lyon's. So no, they haven't.

IMO, all these things should be public...
I really don't understand why there is such a mystery around this issue (apart from the fact that this is the historical way to do it).

No one is asking for details, but knowing which countries/groups are trying might be interesting for the coaches to project themselves a bit.

But I guess everyone knew my position on this ! Laughing

Taxal - Jan 07, 2022 - 07:00 AM
Post subject: RE: Re: RE: Re: RE: World Cup V - Q & A

Quote:

but knowing which countries/groups are trying might be interesting for the coaches to project themselves a bit.

I can say no one in Canada is putting in a bid....honestly it would be a waste of time. I personally never see the World Cup outside of Europe.

Magikmoon - Feb 04, 2022 - 08:42 AM
Post subject: Re: RE: Re: RE: Re: RE: World Cup V - Q & A

Taxal wrote:

I can say no one in Canada is putting in a bid....honestly it would be a waste of time. I personally never see the World Cup outside of Europe.

I personnaly hope play a World cup once in north-America, or Australia.
But after Lyon Cool

Lemf - Feb 06, 2022 - 05:47 PM
Post subject: RE: Re: RE: Re: RE: Re: RE: World Cup V - Q & A

good luck to all bidders. I hope they all get equal consideration Smile

Magikmoon - Feb 09, 2022 - 11:32 AM
Post subject: RE: Re: RE: Re: RE: Re: RE: World Cup V - Q & A

Could be great to get announcement here about Bids, for those who don't use social networks Idea

lunchmoney - Feb 10, 2022 - 02:58 AM
Post subject: Re: RE: Re: RE: Re: RE: Re: RE: World Cup V - Q & A

Magikmoon wrote:

Could be great to get announcement here about Bids, for those who don't use social networks Idea

Or even here https://www.thenaf.net/

Rando - Feb 11, 2022 - 04:53 PM
Post subject: RE: Re: RE: Re: RE: Re: RE: Re: RE: World Cup V - Q & A

Social networks are no better, the twitter said a complete list would be posted by the 7th of February but there has been no post since then.

obsidian - Feb 22, 2022 - 02:26 AM
Post subject: RE: Re: RE: Re: RE: Re: RE: Re: RE: World Cup V - Q & A

Sorry for the twitter update.
As there were no more news, I forgot to post an update.

candidates are Alicante (Spain) and Lyon (France)

Magikmoon - Mar 17, 2022 - 09:09 AM
Post subject:

Is that possible to get vote's detailled results ?

Gaixo - Mar 18, 2022 - 05:25 PM
Post subject:

34-23 (8 abstentions) is about as detailed as we can get without revealing individual votes.

The voters are at liberty to discuss their votes if they want to, though.

Magikmoon - Mar 20, 2022 - 04:47 PM
Post subject:

Thanks for the answer.

I know it won't change the result, but sad to see 8 abstentions (12%)...

Glowworm - Mar 27, 2022 - 09:30 AM
Post subject:

Hi, can someone on here put me in touch with the organises please, I need some information about accessibility (specifically wheelchair access) and hotels.

Hachablanca - Mar 28, 2022 - 11:48 AM
Post subject:

Glowworm sent to me email hachablanca@gmail.com

Burke - Oct 29, 2022 - 12:27 PM
Post subject:

Hi, can provide an update regarding the final ruleset for the Worldcup?
It would be nice to know what to expect.
Thanks

Elkantar - Nov 10, 2022 - 05:22 AM
Post subject:

Burke wrote:

Hi, can provide an update regarding the final ruleset for the Worldcup?
It would be nice to know what to expect.
Thanks

I want to ask the same question, can we get a status update?

Melifaxis - Nov 10, 2022 - 02:57 PM
Post subject:

Ulvardar — Today at 7:51 AM
Ruleset was finished and negotiated with Naf a week ago. We're just waiting for them publishing it, or allowing us to publish it.

Maybe Eurobowl stuff kept them busy lately

Rando - Nov 21, 2022 - 05:35 PM
Post subject:

Rules posted:

https://www.thenaf.net/2022/11/v-naf-world-cup-ruleset/

vorrt - Nov 28, 2022 - 11:32 AM
Post subject:

With the release of the 2022 Almanac by GW, and the return of previously existing star players such as Scrappa, Ripper, and Puggy, will the returning Star Players be legal for the World Cup?

Stimme - Nov 29, 2022 - 02:45 AM
Post subject:

No star players including and after the Amazon star players will be eligible.

vorrt - Dec 27, 2022 - 09:29 AM
Post subject:

I was reviewing the rules for the event and saw the price of admission is dependent upon the number of coaches who attend.

So I have Questions:
- is there a cutoff deadline for coaches who are attending to lock in their commitment? so as to determine what the cost will be?
- when is the price of admission due?
- if payment is sent at a price that is higher, will there be a refund if the price lowers?

I'm asking just to make sure I have everything properly budgeted for this event. I want to make sure I don't miss out on this.

Melifaxis - Feb 01, 2023 - 12:36 PM
Post subject:

https://www.vnafworldcup.com/

Slight delay on registration. Team is hard at work fixing things. Please give them 24h of patience.

From yesterday's post by NAF:

"Dear NAF members,
The registration fee for the V World Cup is going to cost as follows:

Early bid - (from February 1st to March 2nd):
120 euros - 130,48 USD - 105,82 £

Late bid (from March 3rd to April 30th):
130 euros - 141,35 USD - 114,63 £

On May 1st the registration process will be closed and we will publish how many blood bowl coaches are attending the WC. We really hope to beat every assistance record!"