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Rabid_Bogscum |
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Post subject: World Cup V - Q & A
 Posted: Sep 08, 2021 - 06:31 PM
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Joined: Sep 23, 2004
Australia
Posts: 255
Location: Australia
Status: Offline
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This Post is for potential organizers to raise any questions they may have leading up to submitting a bid for the NAF World Cup V.
I have included the the Bid Process document below:
Dear Members,
It is time to start the process for selecting the site of the next NAF World Cup, to be held in 2023.
This document is to instruct organizers in creating a bid and to explain to the community what the process will be. This document contains the following:
Submission
When
Timelines
Voters
Proposal
a. Technical
b. Economic
Selection Process.
Submission
a. Countries or communities submitting a bid should send them directly to the NAF President via PM or email (president@thenaf.net). Submissions should be in Word or PDF and must be in English.
When
a. The World Cup should be planned for September 2023, or as near to this as can be reasonably scheduled for each community.
b. Each bid will need to include a contingency plan, with dates, to accommodate a setback due to the pandemic (or other emergent situation), possibly for Spring 2024.
Timeline
a. 9 September 2021: bid process announced. A Q&A thread will be created to give potential organizers a chance to ask questions. Questions sent directly to members of the selection or NAF committees will not be answered, as all information needs to be available to all bidders.
b. 6 February 2022: bids due; selection committee begins discussion within a private forum.
c. 6 March 2022: voting starts
d. 13 March 2022: voting ends; winning bid announced.
e. 14 March–15 June 2022: NAF and World Cup Organization prepares business plan and timelines for subscription to the World Cup.
Voters
a. The voters consist of 65 representatives of the worldwide NAF community, representing the nations with the most NAF members as well as 5 emerging hubs. These voters were selected by the National Tournament Organizers of their respective nations.
Proposal
a. The proposal must be divided into two separate documents:
i. Technical proposal
ii. Economic planb. The Technical proposal must include the following sections.
i. The city
1. Detailed description of the hosting city. Any special arrangements you have made with city leaders. Items of interest in and around the city, including ease of access for foreign attendees. Include entertainment options for families during tournament hours, as well as options for evening/outside of game times.
ii. The venue
1. Description of the venue and why it will be a suitable place for the World Cup.
2. Maximum number of players the venue is able to accommodate. There is no mandatory minimum capacity, but for context previous World Cups had attendance of 273 (England, 2007), 480 (Netherlands, 2011), 992 (Italy, 2015), 1432 (Austria, 2019).
3. Layout plan showing table layout, catering space, and booth/vendor space.
4. Include any spaces available to the tournament players and NAF/WC committee members (restrooms, meeting spaces, etc.).
iii. Dates
1. The specific dates you are proposing for the event.
iv. Schedule
1. Proposed schedule for all rounds and other events (check-in, meals, etc.) per day.
v. Transportation
1. Detailed options for getting to the city and the venue. Include detailed plans for people inside and outside of your country. Plane schedules/airports, trains, buses, etc.
vi. Accommodation
1. Detailed options for accommodation (hotels, rentals, Airbnb) at various cost points.
vii. Meals
1. Lunch: in the venue. Include menu options, with beverages. Bidders are encouraged to have several options to accommodate dietary restrictions.
2. Dinner: possible restaurants, with costs and hours available.
viii. Staff
1. Organization (with Blood Bowl curriculum) and volunteers
2. Overview of member responsibilities
3. Past performance: other tournaments run by this team; other events similar in size and scope.
ix. Referees
1. Number proposed (at least 1 for every 120 players) and benefits for their participation at the tournament.
x. Web/APP
1. Detailed description of the system that will be used to manage the tournament. Does it exist already? If not, schedule for development. Costs for development/running it during the event. If it already exists, where was it used before? How many games has it run before at one tournament? Risks and mitigations to these risks.
xi. Reserves
1. Players and squads to cover unexpected events, how to avoid too many defections and handle refunds.
xii. Attendance
1. How many players are likely to attend your event, with reasoning.
xiii. Gadgets
1. Proposal
xiv. Awards
1. Proposal for prizes for at least the following:
a. Winning team
b. Runner up
c. Third place
d. Best individual player.
xv. Miscellany
1. Marketing
2. Special guests
3. Entertainment
4. Other
xvi. Languages
1. Plan to make materials available in English, French, German, Italian, and Spanish languages.
xvii. Plan B
1. Plan for delays due to the pandemic. Contingency plans, including agreements with venues, hotels, etc.
c. The Economic plan must include the following.
i. All-inclusive cost for participants, broken down by item
ii. Business plan, including;
Venue costs (with possible services, i.e., booths)
Lunch costs
Gadget costs
Awards costs
Referee costs
Administration costs (professionals, bank)
Possible transfers from the city to the venue and vice versa
Legal form of the organization committee
Possible profits for exhibitors
Possible profits for sponsors
Possible profits for bar
Budget contingencies
In the event of a budget shortfall, financial assistance from the NAF will NOT be available. Bids are strongly recommended to build contingency through additional ticket cost so bidding teams are not faced with personal liability. If this means there are cash reserves at the event, the NAF is sure that bidding team will come up fun ways to redistribute this.
Plan for budget oversight and responsible committee member with assistant/backup identified.6. Selection Process
a. Voters will be given detailed instructions regarding the selection process. Bids must be complete and include all items listed above. Any bid that does not include all items above will be considered non-compliant and will not be considered. The voters will be instructed to consider cost, ease of access for participants/travelers, risk, and the overall completeness of the plans.
NAF commitments
Number of matches: 9 (3 on Friday, 3 on Saturday, 3 on Sunday)
Create (or approve) the Tournament Rules
Confirm/Modify gadget proposal
The proposal cost for participants will be checked with NAF (Tournament Director or his delegate), in order to verify that Business Plan consider everything and possible unexpected events. Moreover, NAF can include some cost (i.e., the NAF inscription or renewal), or other possible costs due to work to check the economics.
Any significant changes to the business plan outlined in a winning bid MUST be approved by the NAF Committee; otherwise the organizers run the risk of losing sanctioning and support.
IMPORTANT NOTE: This document can be updated in the following months should new information emerge. |
_________________
NC Australia
Ex-NAF Vice President 2020-24
T/O Eucalyptus Bowl
Sydney, NSW - 13th-14th July
Australasia's Major
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mohgreen |
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Post subject: RE: World Cup V - Q & A
Posted: Sep 09, 2021 - 04:11 PM
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Joined: Aug 03, 2012
United States of America
Posts: 8
Location: United States of America
Status: Offline
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So, this is more a general question than a specific "How Many Bids Yet?!?!?!"
But I have seen on FB there's at least a Group for a bid from Lyon France. Is anyone else thinking of hosting? |
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Tojurub |
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Post subject: RE: World Cup V - Q & A
Posted: Sep 10, 2021 - 01:56 AM
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Joined: Aug 18, 2003
Germany
Posts: 1520
Location: Germany
Status: Offline
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| not a question, but an offer: After WC4 I wrote a Lessons Learned document. I have given it already to two possible bidders, but if any other group thinking about submitting a bid, please PM me if you want it as well |
_________________
Dwarves rule!!! Especially when they pass!
3rd place Underworld Cup 2003
Swiss Champion 2004
2nd place Royal RumBBL 2015 and White Star Cup 2016
.....and now Ex-Vize-Prez
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obsidian |
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Post subject: RE: World Cup V - Q & A
Posted: Sep 13, 2021 - 01:25 PM
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Joined: Dec 28, 2015
France
Posts: 21
Location: France
Status: Offline
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Hello,
first question.
"a. The World Cup should be planned for September 2023, or as near to this as can be reasonably scheduled for each community."
According to the fact that, for previous world cup the allowed period of time was "in September – November", is there a reason I ignore to limit it to september ?
On our side, we have discussed with multiple partners and found a date that we are ready to defend, but I would like to know if there is a reason I am missing.
Thanks a lot,
Thomas / Obsidian |
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grant85 |
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Post subject: RE: World Cup V - Q & A
Posted: Sep 15, 2021 - 09:05 AM
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Joined: Jan 19, 2005
Canada
Posts: 1275
Location: Canada
Status: Offline
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| Agreed Obsidian. September being the start of the school year for many students and families seems a bit strange to me as well. |
_________________
Canadian Open, Feb 2025, Waterloo, Ontario
Brewhouse Bowl 8, May 4-5 2024, Waterloo, Ontario
Amorical Cup 2024, June 1&2, Ottawa, Canada
NAF NTO, Canada
NAF Membership Coordinator, Canada
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andrea_parrella |
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Post subject: Re: RE: World Cup V - Q & A
Posted: Sep 26, 2021 - 01:50 PM
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Joined: Jan 01, 2010
Undisclosed
Posts: 56
Location: Undisclosed
Status: Offline
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Tojurub wrote: not a question, but an offer: After WC4 I wrote a Lessons Learned document. I have given it already to two possible bidders, but if any other group thinking about submitting a bid, please PM me if you want it as well
Good idea, can you send me?
It can be used as a good document for FAQ.
Thanks! |
_________________
Andrea Parrella
Luccini Blood Bowl Federation
www.luccini.it
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andrea_parrella |
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Post subject: Re: RE: World Cup V - Q & A
Posted: Sep 26, 2021 - 01:54 PM
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Joined: Jan 01, 2010
Undisclosed
Posts: 56
Location: Undisclosed
Status: Offline
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obsidian wrote: Hello,
first question.
"a. The World Cup should be planned for September 2023, or as near to this as can be reasonably scheduled for each community."
According to the fact that, for previous world cup the allowed period of time was "in September – November", is there a reason I ignore to limit it to september ?
On our side, we have discussed with multiple partners and found a date that we are ready to defend, but I would like to know if there is a reason I am missing.
Thanks a lot,
Thomas / Obsidian
Not mandatory (or as near to this as can be reasonably scheduled for each community).
But I think that we don't know as tha pandemic work in next two years.
The experience of this pandemic said us that can be a better month.
Best regards,
Andrea |
_________________
Andrea Parrella
Luccini Blood Bowl Federation
www.luccini.it
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obsidian |
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Post subject: RE: Re: RE: World Cup V - Q & A
Posted: Sep 27, 2021 - 02:54 AM
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Joined: Dec 28, 2015
France
Posts: 21
Location: France
Status: Offline
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Thnaks for the answer !  |
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Tojurub |
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Post subject: Re: RE: World Cup V - Q & A
Posted: Sep 28, 2021 - 07:14 AM
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Joined: Aug 18, 2003
Germany
Posts: 1520
Location: Germany
Status: Offline
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andrea_parrella wrote: Tojurub wrote: not a question, but an offer: After WC4 I wrote a Lessons Learned document. I have given it already to two possible bidders, but if any other group thinking about submitting a bid, please PM me if you want it as well
Good idea, can you send me?
It can be used as a good document for FAQ.
Thanks!
Sent to Rabid_Bogscum and you |
_________________
Dwarves rule!!! Especially when they pass!
3rd place Underworld Cup 2003
Swiss Champion 2004
2nd place Royal RumBBL 2015 and White Star Cup 2016
.....and now Ex-Vize-Prez
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mohgreen |
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Post subject: RE: Re: RE: World Cup V - Q & A
Posted: Oct 18, 2021 - 09:34 AM
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Joined: Aug 03, 2012
United States of America
Posts: 8
Location: United States of America
Status: Offline
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| Any more groups announce a bid aside from Lyon? |
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Gaixo |
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Post subject: Re: RE: Re: RE: World Cup V - Q & A
Posted: Dec 24, 2021 - 08:14 AM
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Former President
Joined: May 08, 2009
United States of America
Posts: 811
Location: United States of America
Status: Offline
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mohgreen wrote: Any more groups announce a bid aside from Lyon? Public campaigns were completely unheard of prior to Lyon's. So no, they haven't. |
_________________
National Tournament Organizer, USA
(NAF Tournament Director, 2014-2018; NAF President, 2018-2024)
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obsidian |
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Post subject: Re: RE: Re: RE: World Cup V - Q & A
Posted: Jan 07, 2022 - 02:55 AM
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Joined: Dec 28, 2015
France
Posts: 21
Location: France
Status: Offline
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Gaixo wrote: Public campaigns were completely unheard of prior to Lyon's. So no, they haven't.
IMO, all these things should be public...
I really don't understand why there is such a mystery around this issue (apart from the fact that this is the historical way to do it).
No one is asking for details, but knowing which countries/groups are trying might be interesting for the coaches to project themselves a bit.
But I guess everyone knew my position on this !  |
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Taxal |
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Post subject: RE: Re: RE: Re: RE: World Cup V - Q & A
Posted: Jan 07, 2022 - 07:00 AM
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Joined: Mar 23, 2005
Canada
Posts: 915
Location: Canada
Status: Offline
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Quote:
but knowing which countries/groups are trying might be interesting for the coaches to project themselves a bit.
I can say no one in Canada is putting in a bid....honestly it would be a waste of time. I personally never see the World Cup outside of Europe. |
_________________
*** 2023 ***
Dominion Cup - Stunty Cup
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Magikmoon |
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Post subject: Re: RE: Re: RE: Re: RE: World Cup V - Q & A
Posted: Feb 04, 2022 - 08:42 AM
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Joined: Jun 05, 2007
France
Posts: 23
Location: France
Status: Offline
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Taxal wrote:
I can say no one in Canada is putting in a bid....honestly it would be a waste of time. I personally never see the World Cup outside of Europe.
I personnaly hope play a World cup once in north-America, or Australia.
But after Lyon  |
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Lemf |
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Post subject: RE: Re: RE: Re: RE: Re: RE: World Cup V - Q & A
Posted: Feb 06, 2022 - 05:47 PM
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Joined: Sep 04, 2009
Undisclosed
Posts: 14
Location: Undisclosed
Status: Offline
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| good luck to all bidders. I hope they all get equal consideration |
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